Job Description


High School Diploma or equivalent

A minimum of ten years of responsible experience in complex secretarial work or an equivalent combination of training and experience. Knowledge of school system operations, office practices, procedures, and management as well as grammar, spelling, business English, and mathematics. Skills in typing, and other general office skills.

Position Goal This is a complex and specialized confidential secretarial position that provides administrative support to the Superintendent. Job assignments include a variety of difficult clerical tasks requiring independent judgment and application of knowledge of the school system’s organization, operation, programs, and goals. Job responsibilities include providing the Superintendent assistance with operational and administrative details.

Examples of Responsibilities:

To serve as Administrative Assistant to the Superintendent, relieving the Superintendent of details and operational administrative matters.

To serve as a liaison between executive staff and other departments; interfaces with District and school personnel, as well as community and political leaders.

To receive, screen, sort, and distribute the Superintendent’s mail.

To assist the Superintendent in planning the agenda for all Board meetings.

To prepare School Board agenda and compile agenda packet.

To prepare Superintendent’s recommendations to the Board.

To provide back-up secretarial support to the School Board as required.

To act as back-up recorder at School Board meetings as required.

To prepare records and reports as requested.

To prepare department payroll.

To prepare confidential correspondence regarding collective bargaining proposals for the Superintendent.

To compose routine correspondence independently.

To maintain the Superintendent’s information reference filing system.

To assemble and summarize information from files and documents in the office and other available sources for the Superintendent’s use as requested.

To keep the Superintendent’s calendar, schedule appointments, and advise the Superintendent of appointments.

To maintain files on issues to be brought before the School Board.

To supervise the flow of communication for the Superintendent’s office.

To perform related secretarial and clerical work for the Superintendent’s office.

To perform other work-related duties as assigned by the Superintendent.